Yateley & District Lions Club Privacy Policy – Sep 2022
Our contact details
Name: Yateley & District Lions Club
Address: Council Offices, Reading Road, Yateley. GU46 7RP
Phone Number: +44 (0)345 833 9915
E-mail: [email protected]
The type of personal information we collect
We currently collect and process the following information:
- Personal identifiers, contacts and characteristics (for example, name and contact details)
- Credit card details
- IP address
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- You are submitting a comment
- Purchasing a ticket for an event
- Giving a donation to one of our projects
- Purchasing a stall/space at one of our events
- Submitting a “risk assessment” for an event
We use the information that you have given us in order to be able to contact you or process you application/payment/donation.
We may share this information with our team members, any local authority that has legitimate interest and the credit card processing organisation Stripe (https://stripe.com) that we use as our payment gateway.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting [email protected]
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest.
How we store your personal information
Your information is securely stored.
We keep any personal information for 24 months. We will then dispose your information by clearing out any records from our website on a monthly basis that are older than 24 months since last update.
Your data protection rights
Under UK data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you, at which time we will give an estimate for how long the request will take us. We are not full time employees and therefore it may take us longer than other organisations.
Please contact us if you wish to make a request at [email protected], +44 (0)345 833 9915 or in writing to:
Yateley & District Lions Club
Council Offices
Reading Road
Yateley
GU46 7RP
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us via email ([email protected]) or in writing to:
Yateley & District Lions Club
Council Offices
Reading Road
Yateley
GU46 7RP.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
